Our team has years of experience working with clients and other organizations in every sector and industry space. We are happy to work with companies and organizations that are large, small, public, private, not for profit, or in the public sector. Please contact us for more information or to request a quote.

Corporate Secretarial Services

We offer a full-service suite of corporate secretarial services. We can also customize a package or selected services that will suit your company’s unique needs.

  • Incorporation of provincial and federal corporations
  • Serve as registered and records office
  • Preparation of notices, agendas and board books
  • Attendance (in person or remotely) at board and committee meetings as requested
  • Preparation of meeting minutes and follow up/tracking of any action items (this assists with preparation of agendas for future meetings)
  • Preparation of consent resolutions
  • Maintenance (and storing if required) of minute books and other corporate records (physical books and/or transition to and maintenance of digital minute books)
  • Filing annual reports with the registrar
  • Filing annual business licenses as required
  • Monitoring and ensuring compliance with regulatory deadlines
  • Completion and submission of stock exchange forms
  • Preparation of US regulatory filings: Registration Statements, Form 20-Fs, 10-Q quarterly filings and 10-K annual filings (and other US filings as necessary)
  • Preparation and filing of CEO/CFO quarterly and annual certifications
  • Preparation and filing of material change reports
  • Preparation and filing of AIFs
  • SEDI filings for insiders as required/requested
  • SEDAR filings

Manage annual and/or special meeting processes and documentation (in coordination with transfer agent and legal counsel) including:

  • Setting meeting (and related) dates
  • Drafting of documents for meetings (ie: information circular)
  • Booking the venue, managing logistics
  • Drafting the chairman’s script for meeting
  • Attendance at the meeting
  • Preparing minutes
  • Maintenance of share issuance registers
  • Maintenance of stock option and/or warrant registers
  • Management and coordination of warrant re-registrations and exercise of warrants and stock options
  • Preparation of treasury orders/submission of treasury directions as necessary
  • Coordination with/of transfer agent as required

Governance Advisory

We help boards and organizations function effectively and efficiently. Are you wondering where your governance practices could be stronger or where you are most vulnerable? Are you looking to ensure you have robust and compliant governance policies? Do you want to provide tools to your directors and management team to function more effectively? We can help.

  • Review of current governance practices and policies against listed issuer requirements and other applicable regulations and policies as well as best practices
  • Recommendations to bridge any governance gaps identified
  • Advice on governance issues or concerns
  • Guidelines for effective boards and committees
  • Guidelines for effective directors
  • Education and advice on trending or hot button governance topics
  • Policy creation and/or revision
  • Onboarding
  • Continuing Education
  • Governance and education “bootcamps” for directors and senior management

Other Strategic Services

  • Advisory services for IPOs, qualifying transactions, public and private financings
  • Liaise with clients’ in house or external legal counsel to foster streamlined process for transactions
  • In certain circumstances, members of our team can make themselves available to serve as independent directors for your company

Utilizing our vast network for outsourcing accounting tasks to qualified third party accountants and CFOs:

  • Quarterly and annual financial statements and MD&A
  • CFO and controller oversight of your bookkeeping staff
  • Preparation for external audits and external tax preparers